Student Progression Tracking
Document Control Record
Document Status: Pending Approval
Quality Assurance Handbook 2024
Volume 1:
Internal Quality Assurance System
CoROM Policy on Student Progression Tracking
Revision No: 2.0
Document Owner: Office of the Executive Dean
Date of Approval Board of Regents: Date of Approval Board of Administrators:
Student Progression Tracking
IQA Chapter 7
MFHEA Standard 5 Student admission, progression, recognition and certification
Please see the highlighted paragraphs added to our IQA Standard 5.
Objective
This procedure outlines the procedures and standards for designing, monitoring, and reviewing educational programmes within the College. It aims to ensure that all student progression is aligned with MFHEA Standard 5 Student admission, progression, recognition and certification. Additionally, it seeks to meet the needs of students and stakeholders and maintain high levels of quality and relevance.
Scope
This procedure applies to all new programme proposals for accreditation and ECTS credits on the Maltese Qualifications Framework under the College MFHEA licence.
Policy
This policy outlines the procedures and standards for systematically tracking student progression at the College. The aim is to ensure a consistent and transparent approach to monitoring student performance, identifying at-risk students, and
supporting academic success through data-driven decision-making. This policy applies to all undergraduate and postgraduate programmes across the College. Progression in and beyond the College is a crucial element for student success. Student progression and tracking are carried out periodically during the year depending on the programme start date and the type of programme the student follows.
7.3. Student Progression:
7.3.1. Academic Performance:
Students are expected to maintain satisfactory academic performance as defined by the institution’s grading and assessment policies. Failure to meet the minimum academic standards may result in academic probation or dismissal.
a. The College uses a centralised digital tracking system, integrated with the DreamClass Student Management System (SMS) and the Learning Management System (LMS), to collect, store, and analyse data on student progression.
b. The system will include attendance tracking, assessment results, module completion status, and engagement metrics.
c. The quality assurance team will conduct periodic checks to ensure the accuracy and completeness of the data entered into the system.
d. Staff responsible for data entry must adhere to data integrity standards, ensuring no unauthorised modifications are made.
e. Progression reports will be generated at critical points during the academic year
f. The system will flag students underperforming or not meeting progression benchmarks based on predefined criteria.
g. A list of at-risk students will be shared with academic advisors, who will initiate contact to discuss support options.
h. Reports will be reviewed by academic advisors, programme leaders, and quality assurance personnel.
7.3.2. Academic Advising:
The institution provides academic advising to help students make informed decisions about their course selections, programme requirements, and career pathways. Advisors offer guidance to students facing academic challenges.
7.3.3. Student Data Storage:
Information and data collected from students, along with records of their
academic work, are stored on GDPR-compliant databases. The College utilises Google Drive and DreamClass for all student data. More information about student data can be found in section 8 of this IQA.
7.3.4. Student Graduation:
Upon meeting all academic requirements to complete their programme,
students transition to alumni status and receive a Diploma and Diploma Supplement in compliance with EU regulations, including EuroPass.
7.3.5. Probation and Dismissal:
Students who fail to meet required academic standards may be placed on academic probation. Continued unsatisfactory performance may lead to academic dismissal.